Disclaimer

Full disclaimer

1. What the safety file is.

A safety file is the compiled set of occupational health and safety documentation that the Occupational Health and Safety Act 85 of 1993 and (for construction work) the Construction Regulations 2014 expect contractors to hold. It includes statutory appointment letters, risk assessments, method statements, policies, registers, and the references that show the legal basis for each. Our file ships with a written Compliance Rationale Report tying each document back to the section of legislation that triggers it.

2. What the safety file is not.

• It is not implementation. A file documents the controls you commit to put in place. It does not, on its own, make a site safe. Toolbox talks must actually happen, registers must actually be signed, PPE must actually be worn.
• It is not legal advice. We compile documents against the relevant sections of the OHS Act, the Construction Regulations, and adjacent regulations (GSR, EMR, DMR, COIDA). We do not advise on whether a contract you have signed, a tender you have submitted, or a dispute you are in has been handled correctly. For that, speak to a lawyer.
• It is not a Construction Work Permit. Some construction projects above the Regulation 3 thresholds also require a separate permit from the Department of Employment and Labour. The permit is a separate application; the safety file is a separate document. You may need both.
• It is not a SACPCMP-registered CHSO appointment. Some projects (especially under public-sector contracts) require a Construction Health and Safety Officer or Agent registered with SACPCMP. We compile documents; we are not your SACPCMP-registered appointee.
• It is not a guarantee of inspection outcome. Inspectors apply their own judgement on site. Our file is built to the same standards an inspector applies, and our review process catches the common rejection reasons before the file leaves us — but we cannot guarantee any particular inspector's decision in any particular situation.

3. Your responsibilities.

As the employer or contractor on a site you remain responsible for:

• Giving us accurate, complete information at intake — scope, site, personnel, risk profile.
• Implementing the controls documented in the file: training, induction, supervision, equipment, PPE.
• Keeping the registers current — daily inspections, toolbox talks, incident reports, attendance.
• Informing us when scope, site, or personnel change after delivery, so we can issue an updated file.
• Complying with every other applicable obligation under the OHS Act, the Construction Regulations, COIDA, and any sector- specific regulations that apply to your trade.

4. Third-party content.

Where we cite or reference South African legislation, we do so for the contractor's convenience. The authoritative source is the Government Gazette as published. Where we link to third-party websites (e.g. the Department of Employment and Labour, the Information Regulator, SACPCMP) we do so for reference; we do not endorse and are not responsible for the content of those sites.

5. No reliance on illustrative quotes.

The launch site uses a small number of illustrative testimonials and example customer names. Where used, these are clearly described as such on the page. They are scenarios drawn from common contractor needs, not endorsements from named individuals, and should not be relied on as such until they are replaced with verified customer quotes (we'll attribute those by name and company when they appear).

6. Forward-looking statements.

Where we describe delivery times, coverage areas, or operational metrics (e.g. “60 minutes”, “9/9 provinces”, “reviewed before delivery”) we describe the service we operate today and target each order against. We do not promise that every individual order will meet the target if your intake is incomplete, payment confirmation is delayed by a third party, or the project sits in unusual circumstances. Where we expect to miss a published target on a specific order, we tell you.

7. Limitation of liability.

The limitation-of-liability terms in our Terms of Service apply to anything on this site. Nothing on this page excludes liability that cannot lawfully be excluded under the Consumer Protection Act 68 of 2008 or the Electronic Communications and Transactions Act 25 of 2002.

8. Contact.

Questions about scope or fit for your project: hello@rapidsafetyfiles.co.za.